Privacy Policy

This Privacy Notice for Keystone Public Trust describes how and why we may access, collect, store, use, and share personal information when you visit https://keystonepublictrust.com, use strategic campaign advisory services, submit a public form, request a public-facing Snapshot, or engage with us in related ways.

Reading this notice will help you understand your privacy rights and choices. If you do not agree with this Privacy Policy, please do not use the Services. Questions can be sent to info@keystonepublictrust.com.

Summary Of Key Points

• We process information you voluntarily provide through forms, email, or advisory conversations.
• Some campaign-related context may be sensitive depending on what you choose to submit.
• We use service providers for hosting, data storage, email notifications, analytics, and performance.
• We do not intentionally send names, emails, phone numbers, candidate details, or form answers to analytics.
• You may have privacy rights depending on where you live, including rights to access, correct, or delete data.

Table Of Contents

1. Information We Collect
2. How We Process Information
3. When We Share Information
4. Cookies And Tracking
5. AI-Based Products
6. Retention
7. Security
8. Minors
9. Your Privacy Rights
10. Do-Not-Track
11. US State Privacy Rights
12. Policy Updates
13. Contact
14. Review, Update, Or Delete Data

1. What Information Do We Collect?

Personal information you disclose to us

We collect personal information that you voluntarily provide when you submit forms, request a Snapshot, contact us, engage in advisory conversations, or otherwise communicate with us.

• names
• email addresses
• phone numbers
• mailing addresses, if provided
• campaign, candidate, referral, or organization details submitted through public forms
• public links, websites, social links, or context you choose to provide

Sensitive information

Depending on what you choose to submit, campaign context may include information considered sensitive under some privacy laws, including political or civic context. Please do not submit information that is not needed for your request. We process sensitive information only with your consent or as otherwise permitted by applicable law.

Information automatically collected

Some information is collected automatically when you visit the website. This information does not directly reveal your identity but may include device and usage information.

• IP address
• browser and device characteristics
• operating system
• language preferences
• referring URLs
• pages viewed and approximate timestamps
• technical logs used for security, analytics, and site performance

2. How Do We Process Your Information?

We process personal information to:

• provide, improve, and administer the Services;
• respond to Snapshot requests, contact submissions, and advisory inquiries;
• communicate with you about requests, referrals, services, or administrative updates;
• protect website security, prevent misuse, and debug technical issues;
• understand aggregate public-site performance and content effectiveness;
• comply with legal obligations and enforce applicable terms.

3. When And With Whom Do We Share Personal Information?

We may share personal information with vendors and service providers that perform services on our behalf, such as hosting, database storage, email delivery, analytics, consent management, and site performance tooling. We may also share information during business transfers, to comply with law, to protect rights and security, or with your consent.

Current infrastructure may include Vercel, Supabase, Resend, Google Analytics, Google Tag Manager, Vercel Speed Insights, and Termly. Analytics tools are configured for public-site measurement and should not receive form answers, candidate details, private notes, emails, phone numbers, or other directly identifying form data.

4. Do We Use Cookies And Other Tracking Technologies?

We may use cookies and similar tracking technologies to maintain site functionality, understand aggregate usage, improve performance, and manage consent. More detail is available in the Cookie Policy.

Google Analytics

If enabled, Google Analytics helps us understand aggregate public-site traffic and performance. We do not intentionally send personally identifiable information or private form contents to Google Analytics.

5. Do We Offer Artificial Intelligence-Based Products?

The public website does not currently offer an artificial intelligence-based product to visitors. If AI-assisted features are added later, they should receive a separate privacy and security review before launch.

6. How Long Do We Keep Your Information?

We keep personal information only as long as necessary for the purposes described in this Privacy Policy unless a longer retention period is required or permitted by law. When there is no continuing legitimate need to process information, we will delete, anonymize, or securely retain it until deletion is possible.

7. How Do We Keep Your Information Safe?

We use organizational and technical safeguards designed to protect personal information. No electronic transmission or storage system can be guaranteed to be completely secure, so use of the website and Services is at your own risk. Access to administrative data should be limited to authorized users.

8. Do We Collect Information From Minors?

We do not knowingly collect data from or market to children under 18 years of age. If we learn that personal information from a minor has been collected, we will take reasonable steps to delete it.

9. What Are Your Privacy Rights?

Depending on your location, you may have rights to access, correct, update, delete, or restrict certain uses of your personal information. You may also have the right to withdraw consent where processing is based on consent.

You can make a request by using the data subject access request form or by contacting us at info@keystonepublictrust.com.

10. Controls For Do-Not-Track Features

Most web browsers and some mobile operating systems include a Do-Not-Track setting. Because no uniform technology standard for recognizing and implementing Do-Not-Track signals has been finalized, the site does not currently respond to those signals.

11. Do United States Residents Have Specific Privacy Rights?

If you are a United States resident, state privacy laws may provide additional rights, such as rights to know what categories of personal information are collected, access or correct personal information, request deletion, obtain a copy of personal data, opt out of certain processing, or appeal a decision. These rights vary by state and may be subject to verification and legal limitations.

We may need to verify your identity before responding to a request. If you use an authorized agent, we may request proof that the agent is authorized to act on your behalf.

12. Do We Make Updates To This Notice?

We may update this Privacy Policy from time to time to stay aligned with operational, legal, or regulatory needs. The updated version will be indicated by an updated date at the top of this page.

13. How Can You Contact Us About This Notice?

You can contact us by email at info@keystonepublictrust.com or by post at:

14. How Can You Review, Update, Or Delete Data?

Based on applicable laws in your country or US state of residence, you may have the right to request access to the personal information we collect from you, details about how we processed it, correction of inaccuracies, deletion, or withdrawal of consent. To make a request, use the data subject access request form or contact us directly.

This policy is adapted from the Termly HTML export stored in docs/legal/termly-privacy-policy.html.